Code of Conduct for R Conferences

This is the standard code of conduct referred to in the Code of Conduct Policy.

Organizers should replace the placeholders (marked by square brackets) with relevant details for their conference.

Code of Conduct

The organizers of [conference] are dedicated to providing a harassment-free conference experience for everyone regardless of age, gender, sexual orientation, disability, physical appearance, race, or religion (or lack thereof).

All participants (including attendees, speakers, sponsors and volunteers) at [conference] are required to agree to the following code of conduct. The code of conduct applies to all conference activities including talks, panels, workshops, and social events. It extends to conference-specific exchanges on social media, for instance posts tagged with the identifier of the conference (e.g. [#conference] on Twitter), replies to such posts, and replies to the official social media account (e.g. [@conference] on Twitter).

Organizers will enforce this code throughout and expect cooperation in ensuring a safe environment for all. There will be a dedicated team to respond to code of conduct concerns during the conference [link/reference to further details], reports made to the response team will be treated confidentially.

Participants engaging in harassing behaviour may be given a formal warning to stop harassing behaviour and expelled if they continue, or in a severe case immediately expelled from the conference. Refunds may not be given in case of expulsion. The organizers reserve the rights to remove sponsor displays, take down conference posters and to cancel or stop talks or other contributions early, as a result of code of conduct violations.

All conference participants agree to:

  • Be considerate in speech and actions, and respect the boundaries of fellow participants.
  • Refrain from demeaning, discriminatory, or harassing behaviour and speech. Harassment includes, but is not limited to:
    • Stalking
    • Deliberate intimidation
    • Unwanted photography or recording
    • Sustained or willful disruption of talks or other events
    • Use of sexual or discriminatory imagery, comments, or jokes
    • Offensive verbal comments related to age, gender, sexual orientation, disability, race or religion
    • Inappropriate physical contact, which can include grabbing, or massaging or hugging without consent.
    • Unwelcome sexual attention, which can include inappropriate questions of a sexual nature, asking for sexual favours or repeatedly asking for dates or contact information.
  • Alert a member of the code of conduct response team [reference to further details] if you notice someone in distress, or observe violations of this code of conduct, even if they seem inconsequential.

If you are asked to stop harassing behaviour you should stop immediately, even if your behaviour was meant to be friendly or a joke, it was clearly not taken that way and for the comfort of all conference attendees you should stop.

Additional Requirements for Conference Contributions

Presentation slides and posters should not contain offensive or sexualised material. If this material is impossible to avoid given the topic (for example text mining of material from hate sites) the existence of this material should be noted in the abstract and, in the case of oral contributions, at the start of the talk or session.

Additional Requirements for Sponsors

Sponsors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment. In case of violations, sanctions may be applied without return of sponsorship contribution.

Acknowledgements

Parts of the above text are licensed CC BY-SA 4.0. Credit to SRCCON. This code of conduct was based on that developed for useR! 2018 which was a revision of the code of conduct used at previous useR!s and also drew from rOpenSci’s code of conduct.